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Team Coordinator

Description
Reporting to the Team Principal, the Team Coordinator’s role is to enable the efficient running of the team and its projects. Key responsibilities include supporting the Team Principal and team members, arranging team huddles, management of all project subcontractors, arrangement of team travel, team planning, ensuring all deadlines are communicated to the team in a timely manner, coordinating production of presentations, administration and document control and assisting with resource and project planning under the Team Principal’s direction.

KEY RESPONSIBILITIES & TASKS
  • Assist the Team Principal, providing enabling support and deputising in the TP’s absence in team huddles
  • Responsible for maintenance of all team planning, ensuring that all members are aware of project milestones and deadlines and coordinating resource under the Team Principal’s direction to meet the timeline. Getting a debrief from all project meetings to ensure all changes to deliverables and timeline are captured and keeping both the planning and studio diary up to date
  • Working closely with the other Team Coordinators to facilitate cross team planning, scheduling of shared resources to ensure the smooth running of all projects and proposals
  • Liaising with all project contractors, including visualisers, model makers as needed, ensuring all project procedures are followed, including completion of NDA’s
  • Coordinate production of all project presentations, liaising with all external suppliers and Graphics & Reprographics
  • Coordinate internal and external project meetings, worldwide and in the Studio, and produce quality and project specific agendas and minutes
  • Ensure all project documentation is labelled and filed correctly by team members
  • Arrangement of all team travel, including production of detailed itineraries as needed, liaising with PA to CEO and finance team, where necessary
  • Liaison between the team and office manager with regard to project client meetings
  • Participation in the holiday approval process for the team
  • Responsible for ensuring team accurately complete timesheets and regularly monitor Harvest to check time keeping is up to date
  • Tracking and filing of all project documentation and archiving when appropriate
  • Knowledge of all project team personnel and contacts on client team, at Shipyards, brokers and subcontractors
  • Main point of contact for marketing with regard to launch dates and key project dates


KNOWLEDGE, ABILITIES & SKILLS
  • Experience of organisational roles – projects, events, executive support
  • Enthusiastic, friendly and professional
  • Very good attention to detail and strong organisational skills
  • Ability to use initiative to manage situations as they arise but know when to seek advice from Team Principal/other members of the administration team
  • Good IT skills especially MS Office, MS Project, Indesign, Photoshop and knowledge of AutoCAD would be advantageous
  • Creative problem solver, proactively looking to make things work more efficiently
  • Team player who will help where needed


Apply
If we sound like the company for you, please email your CV with a covering letter and portfolio to careers@rwd.co.uk


Original British Yacht Design

The Old Electric Light Station Beaulieu
Brockenhurst Hampshire so42 7yf England

+44 (0) 1590 611 300 studio@rwd.co.uk